Running a small business is a lot of work. Most days, it can feel like you’re the CEO, the customer service rep, the tech support, and the janitor all at once. That’s why the tools you use—the ones behind the scenes—can make a huge difference. The right tools save you time, make your business run smoother, and help you show up like a pro even if it’s just you behind the screen.

When people say “tech stack,” they just mean the tools and software that work together to help you run your business. A good tech stack doesn’t have to be expensive or complicated. It just needs to help you get things done faster and better. Over the years, we’ve tried just about everything. These are the tools we love the most—and why we keep coming back to them.

DallowryFlow: The All-in-One Control Center

Let’s start with the tool we use every single day. DallowryFlow is like the brain of our business. It keeps everything in one place. We use it for sending emails, writing documents, storing files, chatting with our team, booking appointments, and automating our systems. It’s built for small businesses and designed to be simple. Even if you’re not a “tech person,” you’ll find it easy to use.

We love that DallowryFlow helps us build systems, not just tasks. It handles follow-ups, sends reminders, connects tools, tracks payments, and gives us a clear view of what’s going on. When we want to try something new, like a course, a form, or a client portal, it’s already there. We don’t have to sign up for anything else or switch back and forth between tabs.

Google Workspace: For Custom Email Addresses and Team Files

We still use Google Workspace for things like our business email address (like [email protected]) and shared files when we want to collaborate with outside partners. Google Docs makes it easy to write with others, and Google Drive is helpful for organizing files we don’t want inside our CRM. But when it comes to most of our daily documents, we now use DallowryFlow because it keeps everything connected to the client, task, or project.

Canva: For Easy, Beautiful Graphics

Design doesn’t have to be hard. Canva helps you make everything from Instagram posts to flyers, business cards, and presentations. We use it to keep our brand looking sharp without needing a professional designer for every little thing. Once you make a few templates, it gets even easier to stay consistent.

Loom: For Quick How-To Videos

Sometimes it’s faster to show than to tell. Loom lets you record your screen and talk at the same time. We use it to explain things to clients, train new team members, or walk through updates. A short video can save you from writing a long message and helps avoid confusion.

Grammarly: For Clear, Error-Free Writing

Good writing builds trust. Grammarly checks your spelling and grammar and gives tips to make your writing sound more natural. We use it for everything—from social posts to emails—so we can communicate clearly and professionally.

Why This Tech Stack Works So Well

Everything starts and ends with DallowryFlow. It keeps our business organized, automated, and easy to manage. We use it for emails, storing documents, running workflows, setting appointments, and even chatting quickly with our team.

Tools like Canva and Grammarly help us polish how we show up. Loom lets us explain things fast. And Google Workspace is still helpful when we work with others outside our system.

When you’re running a small business, your time and energy matter. This setup helps us move quickly, avoid mistakes, and focus on what matters most. You don’t need dozens of tools—you just need the right ones that work together.